Updated 17 Aug 2026, 4:30 PM
ADMINISTRATION / INTELLIGENCE CENTRE

Administration Command Centre

Overview for decisions · Modules for detail

CONNECTED SOURCESAdmin Dataset.xlsx + SAP Budget + JRMSValidated selector-driven metrics
ADMINISTRATION AT A GLANCE

Executive position

Financial Position

Total BudgetRM 16.13M2026 SAP BudgetSAP UtilisedRM 5.48M34.0% utilisedBudget BalanceRM 10.80M66.0% remains

Operational Health

WHAT NEEDS ATTENTION?

Management Attention

View actions →
SeverityIssue & evidenceAction
HIGH
Reporting Period ConflictTouch ’n Go title and column year conflict
Resolve Issue →
MEDIUM
Fleet Cost ConcentrationExecutive vehicles · 72.2% of fuel cost
Analyse Fleet →
OPERATIONAL OVERVIEW

Explore Administration modules

Budget & Finance

  • RM 16.13M Budget
  • RM 5.48M Utilised
  • 34.0% utilisation
  • RM 10.80M Balance

Kebersihan / Pokok is the highest monitored item at 76.0%.

Requests & Services

  • 83 Total Requests
  • 68 Confirmed
  • 13 Pending
  • 2 Rejected

Pending work is concentrated in Hotel requests (6).

Property & Facilities

  • 9 Tenancy Arrangements
  • RM 5.67M Annual Tenancy

Pavilion Damansara Heights represents 57.8% of monthly tenancy.

Fleet & Mobility

  • RM 315.1K Recorded Costs
  • 72.2% Executive Fuel Share

Mileage is not connected; cost-per-km is unavailable.

Service Contracts

  • 27 Active Contracts
  • RM 3.20M Annual Value
  • RM 637K IO Carry-Forward
  • 13 Records to Complete

Top three contracts represent approximately 52% of annual value.

Records & Governance

  • 1,319,905 JRMS Records
  • 75,645 Folders
  • 47.65% Folder Utilisation
  • 3,788 Verified Uploads

Upload performance is 98.76% of target.

DATA HEALTH63%

Measured completeness across connected Administration fields.

  • Critical · 1 reporting-period conflict
  • Incomplete · 83 Staff IDs · 67 booking costs · 38 mileage records · 13 contract fields
  • Mapping · JRMS contributor departments
Open Data Quality Centre →
NEXT BEST ACTIONS

Move from insight to action

2WATCHReview Kebersihan / Pokok76.0% utilisationReview →
3MEDIUMComplete contract information11 PR dates · 2 PO numbersReview →
4QUALITYResolve TNG reporting conflict1 period conflictReview →
5DATACapture missing vehicle mileage38 recordsReview →
OPERATIONAL MODULES

Detailed intelligence

Use the sticky navigation to move between analysis modules and operational registers.

BUDGET & FINANCIAL MANAGEMENT

1. 2026 Budget Position

Administration Department · Fund Center 1001061

SAP Budget
TOTAL BUDGETRM 16.13M2026 Budget
SAP UTILISEDRM 5.48M34.0% utilised
BALANCERM 10.80M66.0% remains
Budget Utilisation34.0%
RM 5.48M utilisedRM 16.13M total budget
UTILISED CYRM 5.27M32.6% of total budget · Current-year utilisation from source
COMMITTED GAPRM 217.7KUtilised – Utilised CY · Not classified as a confirmed liability
Source: SAP Budget Extract · Fund Center 1001061 – JAB. PENTADBIRAN · Reporting Year 2026 · Reporting date: Not availableView Budget Details →

Budget Attention

Kebersihan / Pokokwatch76.0%
Petrolmonitor61.6%
Office Equipment / Assetsmonitor59.3%
Accommodationmonitor50.4%

Budget Concentration

Office Rental – E/OFFICE-T47.8%
Rundingan Khas8.8%
Kebersihan / Pokok5.5%
Vehicle Rental3.8%
Toll / Parking / Road Tax3.7%
Accommodation3.4%

Budget Review Opportunities

Several allocations remain lightly utilised. Review planned commitments before considering reallocation.

Water0.9%
Vehicle Rental1.3%
Courier4.5%

Budget and operational financial views use different measures. SAP Budget tracks Fund Center allocation and utilisation. Operational Financial Overview tracks annual tenancy/service-contract commitments and recorded operating costs.

Administration Budget Insight

Administration has utilised 34.0% of its RM 16.13M 2026 SAP budget. Kebersihan / Pokok has the highest monitored utilisation at 76.0%. Office Rental accounts for approximately 47.8% of total budget.

View Full Budget Detail
Commitment ItemBudgetUtilisedUtilisation %Budget BalanceStatus
Office Rental – E/OFFICE-TRM 7,709,000.00RM 2,621,060.0034.0%RM 5,087,940.00normal
Rundingan KhasRM 1,416,000.00RM 453,120.0032.0%RM 962,880.00normal
Kebersihan / PokokRM 881,950.00RM 594,850.0076.0%RM 287,100.00watch
Vehicle RentalRM 620,000.00RM 8,060.001.3%RM 611,940.00normal
Toll / Parking / Road TaxRM 590,000.00RM 165,200.0028.0%RM 424,800.00normal
Office Equipment / AssetsRM 558,722.00RM 331,322.0059.3%RM 227,400.00monitor
AccommodationRM 544,290.00RM 274,290.0050.4%RM 270,000.00monitor
PetrolRM 239,844.00RM 147,744.0061.6%RM 92,100.00monitor
WaterRM 180,000.00RM 1,620.000.9%RM 178,380.00normal
CourierRM 120,000.00RM 5,400.004.5%RM 114,600.00normal

Item rows support ranking and utilisation analysis only; the Fund Center control row remains authoritative.

REQUESTS & SERVICES

Request workflow position

83Total requests
68Confirmed · 81.9%13Pending · 15.7%2Rejected · 2.4%
46Hotel6 pending
16Vehicle5 pending
21Travel2 pending
Review Pending Requests →
PROPERTY & FACILITIES

Office tenancy position

9Office tenancy arrangementsRM 472,262.79Monthly commitmentRM 5,667,153.48Annual tenancy

Pavilion Damansara Heights represents 57.8% of monthly tenancy.

FLEET & MOBILITY

Recorded mobility costs

RM 315K
  • FuelRM 97,378.07
  • Touch 'n GoRM 23,329.60
  • ParkingRM 194,373.00

Fleet Cost Concentration

72.2%

Executive vehicles’ share of recorded fuel expenditure.

Mileage is unavailable; efficiency and cost per kilometre cannot be calculated.
ADMINISTRATION / CONTRACTS

Service Contracts Intelligence

Contract portfolio, annual commitment, renewal visibility and data quality

Active Contracts27Across all services
Annual Contract ValueRM3.20MTotal committed annual value
IO Carry-ForwardRM637K2026 brought forward
Records to Complete13Data quality items

Contract Attention

11 contracts missing PR dates2 contracts missing PO numbers

Missing fields indicate data completion needs, not invalid or expired contracts.

View Data Quality →

Top 3 Contracts by Annual Value

Cleaning ServicesRM 604,765.44 · 18.9%
Space Manager (Level 23, 24 & 25) & Barista Operator (Level 13, 24 & 25)RM 596,160.00 · 18.6%
Vehicle Leasing JCorp Chairman's VehicleRM 470,448.00 · 14.7%

≈52% of annual contract value

Renewal Visibility

Validated end dates are classified against 17 Aug 2026.

View Renewal Calendar →
OPERATIONAL DETAIL

Contract Register

Contract / ServiceSupplierAnnual ValuePR DatePO NumberEnd DateRenewal Status
Cleaning ServicesJLG Duraclean Sdn BhdJLG Duraclean Sdn BhdRM 604,765.4419 Oct 2025NPO2403500130 Oct 2026<90 days
Space Manager (Level 23, 24 & 25) & Barista Operator (Level 13, 24 & 25)JLG Corporate Edge Sdn BhdJLG Corporate Edge Sdn BhdRM 596,160.0024 Feb 2025NPO2601100130 Dec 2026On Track
Vehicle Leasing JCorp Chairman's VehicleKINTO (Toyota Capital Malaysia Sdn Bhd)KINTO (Toyota Capital Malaysia Sdn Bhd)RM 470,448.0028 Aug 2024NPO2305200129 Nov 2026On Track
Auxiliary PoliceDamansara Assets Sdn BhdDamansara Assets Sdn BhdRM 333,792.0012 Jan 2025NPO2601000130 Mar 2028On Track
Auxiliary Police - PCE's ResidenceDamansara Assets Sdn BhdDamansara Assets Sdn BhdRM 166,896.0006 Mar 2025NPO2501500108 Mar 2027On Track

Cleaning Services

JLG Duraclean Sdn BhdRM 604,765.44End: 30 Oct 2026<90 days

Space Manager (Level 23, 24 & 25) & Barista Operator (Level 13, 24 & 25)

JLG Corporate Edge Sdn BhdRM 596,160.00End: 30 Dec 2026On Track

Vehicle Leasing JCorp Chairman's Vehicle

KINTO (Toyota Capital Malaysia Sdn Bhd)RM 470,448.00End: 29 Nov 2026On Track

Auxiliary Police

Damansara Assets Sdn BhdRM 333,792.00End: 30 Mar 2028On Track

Auxiliary Police - PCE's Residence

Damansara Assets Sdn BhdRM 166,896.00End: 08 Mar 2027On Track
Showing 1 to 5 of 27 contracts
1 / 6
RECORDS & GOVERNANCE NEW

Enterprise records management position

View all records insights Opens in a new tab
JRMS RECORDS OVERVIEW1,319,905Enterprise Records
75,645Total Folders
47.65%Folders Populated
39,599Empty Folders
Folder Utilisation47.65%
36,046 populated · 39,599 empty · Review
Records by Category (Top 3)
Land Management & Services291,149 · 22.1%
Administration273,400 · 20.7%
Finance254,034 · 19.2%
JRMS UPLOAD ACTIVITY3,788Verified Uploads
16Active Contributors
98.76%Target Achievement
76.03%Top 3 Share
Review Participation ConcentrationTop 3 contributors account for approximately 76.03% of total uploads.Department Attribution · Not currently mapped

Period: 11 May – 31 Jul 2026

Data scope: JRMS Records Overview and JRMS Upload Activity are operational datasets. Department attribution for uploads is currently unmapped.

DATA HEALTH

Data Quality Centre

63%Measured completeness
Critical

Reporting-period conflict

Incomplete

83 Staff IDs · 67 booking costs · 38 mileage records · 11 contract PR dates · 2 contract PO numbers

Mapping

JRMS contributor department mapping

Score reflects 455 measured fields with 170 identified gaps across the connected operational dataset.